Rejecting a Requisition
 
1. Type RAS in the NEXT FUNCTION field of any screen in the Purchasing module and press ENTER to access the Requisition Approval (RAS) screen.
2. Type your approval code in the APPROVAL CODE field. 
3. Type XXBG if you are buying goods, or XXBS if you are buying services, in the BUY ENTITY field. (Note that XX represents your agency identification number.) 
4. Press ENTER. The requisitions awaiting approval will be listed. 
5. To view additional information relating to a requisition, type RI1 in its ACT S/A/R field and press ENTER. The Requisition Inquiry 1 (RI1) screen will be displayed. 

Note:  When the RI1 screen is accessed directly (not via the RQI screen), the user must enter the appropriate 
          information in the required fields (BUY ENTITY, REQUISITION NO., and REQ. LINE NO.). 
6. Type the line number you wish to view in the REQ. LINE NO. field and press ENTER. 

Note:  The line displayed in the REQ. LINE NO. field will be the last line entered on the requisition. To view the 
          first line, change the line number to 0001 and press ENTER. 
7. Type X in the BROWSE field and press ENTER to scroll through the lines. 
8. To view payment information about this requisition, type RI2 in the NEXT FUNCTION field and press ENTER. The Requisition Inquiry 2 screen will be displayed.
9. Type the line number you wish to view in the REQ. LINE NO. field and press ENTER. To view the first line, type 0001 and press ENTER.
10. Type X in the BROWSE field and press ENTER to scroll through the lines. 
11. Type RCI in the NEXT FUNCTION field and press ENTER to view comments. The Requisition Comments Inquiry (RCI) screen will be displayed: 

Note:  When accessed from the RQ1, RQ2, RQI, RI1, or RI2 screens, complete information is automatically 
          displayed on the screen. If the screen is accessed from anywhere else on the system, the appropriate 
          information must be entered in the BUY ENTITY, REQUISITION NO., and REQ. LINE NO fields. 

Note:  A Y in the PRINT LINE field indicates that a comment is available to be printed on the purchase order. 
          A N in the PRINT LINE field indicates that it is not available. Only the buyer can decide which comment 
          lines marked Y will be printed on the purchase order. 
12. Type 0000 in the REQ. LINE NO field or leave the field blank and press ENTER. All comments stored for this requisition will be displayed. 

Note:  If you want to review comments for a particular line, type the line number in the REQ. LINE NO field. 
13. Type RAS in the NEXT FUNCTION field and press ENTER to return to the RAS screen. 
14. Locate the requisition that you were just reviewing in the RAS queue. 
15. Type RCM in the NEXT FUNCTION field and press ENTER to access the Requisition Header and Line Comments (RCM) screen.
16. Type G in the REQUEST field and press ENTER to get all existing comments. 
17. Type B next to any comments you want to bypass (i.e., that you do not want to change) or A where you want to add comments in the A/B/C/D field and press ENTER. 
18. Type 0000 in the REQ LINE field or leave the field blank. 
19. Type a sequence number that falls before any other sequence number for that line in the SEQ NO. field. 

Note:  Refer to the Entering Comments section of this handbook for a more detailed explanation of how to enter 
          comments by sequence number. 
20. Type your comments and instructions in the COMMENTS/SPECIFICATIONS/INSTRUCTIONS field. 

Note:  This is where you may explain why you are rejecting a requisition. You may also want to include the 
          date and name or initials to differentiate your comments from others.
21. Type N in the PRINT LINE field to indicate that you do not want your comments to print on the purchase order.
22. Type RAS in the NEXT FUNCTION field and press ENTER to return to the RAS screen. 
23. Type R in the ACT S/A/R field next to the appropriate requisition number. 
24. Press ENTER to reject the requisition. The requisition is then sent back to the requisitioner. 
 
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