Inquiring on PO Number

After a requisition has been approved, it will be sent electronically to the buyer who will convert it into a purchase order.

A split results when the buyer takes any action with regard to a requisition. The system numbers splits starting with 01. Every requisition, once processed into a PO, will have at least one split. Even though a requisition may be processed into only one PO, it is still called a split. Sourcing to three vendors would result in three splits.

If the requisition line status is split (status 3), the buyer has begun processing it. Split requisitions may be viewed on the Split Requisition Inquiry (SRI) screen. In some cases when the requisition line status is 3, the buyer is seeking quotes from P & C.

If the requisition line status is closed (status 6), you can check the SRI screen to view information on the purchase order into which the requisition has been converted.

If the requisition line status is 5, the buyer is still seeking quotes from vendors.
 

1. Type SRI in the NEXT FUNCTION field of any screen in the Purchasing module and press ENTER to access the Split Requisition Inquiry (SRI) screen. 
2. Type XXBG if you are inquiring on goods, or XXBS if you are inquiring on services, in the BUY ENTITY field. (Note that XX represents your agency identification number.) 
3. Type the requisition number on which you are inquiring in the REQUISITION NO. field. 
4. Type the line number on which you are inquiring in the REQ. LINE NO. field. 
5. Type 01 in the SPLIT NO. field and press ENTER. The SRI screen will be filled in with all the data the system has that applies to the requisition number you entered. 
6. Locate the PO number in the PO NUMBER field. 

Note:  If the system returns the message SPLIT NOT FOUND, then the buyer has not yet taken any action. If 
          the split is found, but no PO number is referenced, then the purchase order has not yet been created. The
          vendor who has received the bid for this order will be found under the VENDOR/QUOTE heading. 

Note:  The VENDOR SHORT NAME field may show the actual vendor name, or it may say OUT FOR BIDS or 
          SENT TO P&C to further indicate the status of the requisition line. 
7. It is necessary to view all lines of a requisition because some requisitions may have been split into multiple purchase orders (i.e., sourced to different vendors). To view other lines of the requisition you can do one of the following: 
  • Type the next line number in the REQ. LINE NO. field and press ENTER. Repeat this process until all lines of the requisition have been viewed. 
  • Type X in the BROWSE field and press ENTER. Continue to press ENTER until all lines of the requisition have been viewed. 
8.  To view another requisition, type another requisition number in the REQUISITION NO field and press ENTER. Be sure to change the REQ. LINE NO. field to the line number on which you wish to inquire. 
 
 
 
 
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