• Forms
• NCAS
• CAFR Year-End
• CMCS/Central Compliance
• E-Commerce/ SECP
• Central Payroll
• Statewide Foreign Nationals Compliance Program
• Policies
• Account Classification
• Accounts Receivable
• Capital Assets
• Cash Management
• Central Payroll (Universities)
• Electronic Commerce
• Federal and State Compliance
• Foreign Nationals
• Human Resources Accounting
• Internal Controls
• Long-term Liabilities
• Payment
• Procurement Card
• Records Retention and Reports Retention
• Revenues and Expenditures
• State Financial Reporting
• Tax Compliance
• Uniform North Carolina Accounting System

Record Retention Policy

Agencies are required to maintain copies of Information Returns and supporting documentation. The following documents will need to be retained by the agency for at least five years from the date of filing with the IRS:

• The original or microfiche copies (copy C) of the Information Returns and the Transmittal Form 1096;

• Magnetic tapes or other backup paper reports of data transmitted to the IRS along with a copy of the transmittal form(s);

• The signed Form W-9 and Substitute Form W-9;

• The original work papers referencing the payment documentation, copies of contracts, and the purchase orders which referenced the vendor identifying information; and,

• The necessary paperwork and written procedures to support your actions.  Make sure the agency workpapers provide a clear audit trail as to the amounts reported for each vendor.