Inventory items are added and maintained by the Office of the State Controller (OSC) in the Statewide Item File. The items maintained in the Statewide Item File are shared by all state agencies using the NCAS.

If your agencys warehouse stocks an item that does not already exist on the Statewide Item File, your warehouse manager can request the OSC to add the item to the file. When this request is made, your warehouse accounting manager must also specify a group account to be linked to the item. (See Inventory (Stock) Item Request Form for instructions on how to request the OSC to add a new item to the NCAS.)

During item definition, the OSC will link the item to the specified group account. The OSC will not add an inventory item to the Statewide Item File without a corresponding group account identifier.