After the warehouse manager analyzes the discrepancies using the Cycle Count Audit Report (RCCAR), the cycle count must be closed. To close a cycle count, the status of the lines on the cycle count must be C for completed. Recall that a cycle count line is equivalent to an inventory detail record for an item or access path being counted. When count quantities are posted for a cycle count line, the line is completed. Cycle count line status is displayed on the Post Cycle Count Activity (CCAU), Cycle Count Detail by Count List Inquiry (CCDI), and Cycle Count Detail by Item Inquiry (CCII) screens. Note that cycle count line status is changed on the Post Cycle Count Activity (CCAU) screen.

The warehouse manager can use the Cycle Count Close Out Request (CCCR) screen to request that a cycle count be closed during nightly production. The Cycle Count Close Out Request (CCCR) screen displays all cycle counts that have been requested. After a cycle count is closed, the status of the cycle count changes to 6, indicating that it is closed.

If a cycle count is not closed, it displays one of the following two statuses:

• 4 represents cycle counts that have been requested and printed but not posted

• 5 represents cycle counts that have been partially or fully posted but not closed

Note that these numbers indicate the status of the entire cycle count, not the individual lines on the cycle count. In contrast, C (complete), F (firm), and P (partial) indicate the status of the individual lines on the cycle count.

In addition, when a cycle count is closed, the asset balance in the general ledger is automatically updated during the next nightly offline procedure. The NCAS also automatically charges or credits the dollar value of the discrepancy against the appropriate expense account for that item.

All cycle counts closures requested on the Cycle Count Close Out Request (CCCR) screen are closed during nightly production.