Buying Entity

A buying entity supplies a set of defaults that will govern the purchasing transactions generated within the entity. The values will default for all transactions created within that buying entity.

The buying entity is a unique code that establishes the agency’s address and phone number within the NCAS. Buying entities have been established for each agency. XXBG has defaults oriented to the purchase of goods; XXBS has defaults established for the purchase of services. XXBG is the buying entity used to purchase inventory. Although XXBS is also established for agencies, it is not used for transactions in the Inventory module because a warehouse cannot stock services.

Each agency has at least two buying entities. They have the following structure:

XXBG and XXBS

XX = Agency identification number

B = Buying

G = Purchases of goods

S = Purchases of services

For example,

Note: Your agency may use additional buying entities if it has unique business requirements. For example, the Department of Correction established a third buying entity, 42BI, for the purchase of inventory. However, most warehouses will not use XXBI as a buying entity since they do not distinguish between the purchase of goods and the purchase of inventory. Additional buying entities must be reviewed and approved by the OSC to ensure compliance with the NCAS business model.
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