NCAS

Making the Entries to Record Daily Backup Withholding Payments

NOTE: Perform the following procedure if you had funds backup withheld on the previous day.

On a daily basis, view the 1099 Withholding Transaction Report located in OSCOP* AP 1099-7 DAILY WITHOLD. Withholding payments will be made on a daily basis. After accessing the Cash Management Control System, you first must complete the transfer of funds on the CMS

Request for Transfer of Funds screen:

1. Type the date from the Payment Date column on the 1099 Withholding Transaction Report (MMDDYY format) in the date field.
2. Type the five-digit budget code in the budget code field.
3. Type 4159 in the department code field to alert OSC of the pending transfer.
4. Type the total amount of the transfer in the total amount field.

This amount will come from the 1099 Withholding Transaction Report.
5. Type 1 (for operating) in the transfer type field.

The second step is to make a journal entry in the NCAS. After accessing the Budgetary Control module:

6. Type 211 in the next function field and press Enter to access the Journal Voucher Entry (211) screen.
7. Type a in the option field to add an entry.
8. Determine your document ID number.
9. Type your document ID number in the document id field.

Your agency will have a standard numbering system for these transactions.
10. Type your initials in the application area field and press Enter to access the Journal Voucher Entry (212) screen.
11. Type the date from the Payment Date column on the 1099 Withholding Transaction Report (MMDDYY format) in the effective date field.
12. Type the total amount withheld for this company number in the total field. (Be sure to include the decimal point.) This amount will come from the 1099 Withholding Transactions Report.
13. Type your company number in the company id field.
14. Type 1 in the data type code field to indicate a one-sided entry and press Enter to access the Journal Voucher Entry (213) screen.
15. Type a sequence number, beginning with 0001 in the line field.
16. Type a in the transaction code field to add the amount withheld under this center number.
17. Type the account number, 211950, in the account part of the comp/acct/cntr field to debit the withholding account.
18. Tab to the CNTR part of the comp/acct/cntr field and type the center number.
19. Type the amount being debited in the debit/credit amount field.
20. To debit the account, type DR (or 10) in the debit/credit code field.
21. Type Clear Out Back-up Withholding in the description field.
22. Type 561611588 in the second line of the description field, to indicate OSC will receive the funds.
23. Type the appropriate accounting rule (CH or CB) in the accounting rule field.

CH offsets cash account 111270.
CB offsets cash account 111260.
24. Press Enter. The system is now ready to accept additional lines of your transaction.
25. Repeat Steps 15-24 until all centers under that company number are recorded.
26. When the last line has been entered, Tab to the options field, type E (end) and press Enter. You will return to the Journal Voucher Entry (211) screen and a message will appear indicating the transaction status.