Making Name Only Changes to Non-Trade Vendors
After receiving the Form W-9, SSA Form 7028 or IRS Letter 147C, access the Accounts Payable module:
| 1. | Type vsu in the
next function field and press
 to
access the Vendor Setup (VSU) screen. |
| 2. | Type c in the request field to change the vendor's information. |
| 3. | Type your non-trade paying entity in the pay entity field. |
| 4. | Type the vendor number in the vendor no field. |
| 5. | Type the group number,
if applicable, in the group field and press
to
view the information on this vendor. |
| 6. | Type the correct vendor name from the corrected W-9 in the vendor name field. |
| 7. | Type the correct
vendor short name in the short name field and press
to
make the name change. |
The following steps are to verify that you have the tax ID number on the Vendor Payable Information (VPN) screen so that the system will not automatically withhold:
| 8. | Type vpn in the
next function field and press
to
access the VPN screen. |
| 9. | Type g in the request field to get the vendor's information. |
| 10. | Type your non-trade paying entity in the pay entity field. |
| 11. | Type the vendor number in the vendor number field. |
| 12. | Type the group number,
if applicable, in the group field and press
to
access the vendor information. |
If there is not a tax ID number or the incorrect number is in the TAX ID NUMBER field then:
| 13. | Type c in the
request field and press
to
change the vendor's information. |
| 14. | Type the tax ID number in the tax id
number field and press
to
add or change the tax ID number and clear the screen.
|