NCAS

Entering Invoice Header Information for Matching Invoices

After completing the Control Document Entry (CDE) screen and accessing the Invoice Matching (IMP) screen:

1. Type the invoice number in the invoice number field.
2. Type the invoice date in the date field.
3. Type part of a vendor name@ in the vendor short name field.

Note: If you know the vendor number, type the vendor and group number in the vendor number field and press to return the vendor number and address to the IMP screen. Then, skip to step 8.

4. Press to return the vendor number and address to the IMP screen.
  • If the short name is unique to a vendor the vendor name and address will be returned to the IMP screen. In this case, skip to Step 8.
  • If the short name is not unique to a vendor name and address, the Vendor Short Name List (VSL) screen appears with a list of all the vendors that match the specified short name.
5. Type b in the address type field to display both the order-from and the remit-to address.
6. Press to scroll through the list until you find the required vendor.
7. Type r in the activity field for the required vendor and press to return the vendor number and address to the IMP screen.
8. To verify that the correct vendor name and address have been returned to the IMP screen, type vrs in the next function field and press to access the Remit to Vendor Setup (VRS) screen. The VRS screen displays detailed information about the vendor.
9. Type r in the next function field and press to return to the Invoice Matching (IMP) screen.
10. Type the buying entity (XXBG) in the po buy entity field.
11. Type the purchase order number in the po number field and press to process the entered information.
12. If a PO is not referenced, type f in the request field and press to access the PO Finder (POF) screen. The POF screen lists open purchase orders by vendor within a buying entity.
13. View the listed purchase orders and choose the corresponding purchase order.
14. Type s in the sel field next to the required PO and press to access the Invoice Matching (IMP) screen. The purchase order information will default from the POF screen.
15. Verify that the payment terms that defaulted into the terms code field are correct. Change the terms code to match the terms indicated on the invoice, if necessary.
16. Type the total amount of the invoice in the gross amount field.
17 Type the sales tax amount in the sales tax/vat amount field.
18. Type the county code in the county code field.
19. Press to process the information and to access the Invoice Line Audit (ILA) screen.