Entering Direct Invoices

Make sure you have received a completed Control Group Header sheet.

After completing the Control Document Entry (CDE) screen and accessing the Invoice Worksheet 1 (IWS-1T) screen:

1.	Type the invoice number in the invoice number field.
2.	Type the invoice date in the date field. This date is used to determine the payment due date based on the payment terms code.
3.	Type the vendor short name@ in the vendor short nm field and press . If you access the Vendor Setup (VSL) screen, choose the appropriate vendor. Type r in the activity field and press to return to the IWS-1T screen.
4.	If any messages appear, read the messages and press to override the messages and continue entering the invoice.
5.	Type the county code in the county code field. Refer to QRG 2: List of Post Offices and Incorporated Cities or Towns, Their Location and the Applicable Rates of Local Tax in the Counties as of April 1, 1987 to determine the correct county code.
6.	Verify that the appropriate payment terms have defaulted into the terms code field. Update this field if necessary. You can access the Payment Terms Code List (PTL) screen to obtain a list of payment terms and their corresponding codes. Type back in the next function field and press to return to the IWS-1T screen.
7.	To add a remit message to the check, access the Remit Message List (RML) screen by typing rml in the next function field and pressing (Or enter the message directly on the IWS-1T screen and press . Then skip to Step 11.).
8.	Type your paying entity (XXPT) in the pay entity field and press to review the remit message.
9.	Once you have found the appropriate message on the RML screen, type r in the next function field and press to return to the IWS-IT screen.
10.	Type the three-character code that corresponds to the message in the first remit msg field.
11.	At the 0001 line, type the first line total amount in the amount/percent field to indicate the amount of the first line of the invoice.
12.	Type your company number in the co field.
13.	Type the account number in the account field.
14.	Type the center number in the center field.
15.	If no tax is prorated against this line, type n in the t field (part of the tfad field) to indicate that a portion of the total tax is not to be expensed. If there is only one line of expense, proceed to the next step. If there is more than one line of expense, repeat Steps 11 through 15 and then proceed with Step 16.
16.	If there is a NO in the 99 field, you must override the NO with the applicable 1099 code.
17.	Type tnl in the next function field and press to access the 1099 Codes List (TNL) screen.
18.	Press to view the 1099 codes. Scroll down to find the correct 1099 code to process the invoice line.
19.	Type r in the next function field and press to return to the Invoice Worksheet 1 (IWS-IT) screen.
20.	Type the 1099 code over the NO in the 99 field of the invoice line.
21.	Type the sales tax value in the second blank space of the sales tax/vat field to identify the tax amount to be posted to the General Ledger for the entire invoice.
22.	Type the total invoice amount in the gross amount field.
23.	Type next or n in the request field and press to balance the document