NCAS

Requesting the OSC to Make Changes to Trade Vendors

After receiving the Form W-9, SSA Form 7028 or IRS Letter 147C, access the Accounts Payable module:

1. Type vsl in the next function field and press to access the Vendor Short Name Lookup (VSL) screen.
2. Type your trade paying entity in the pay entity field.
3. Type the vendor short name in the short name field and press . Do not type spaces or special characters in the short name.
4. Type b in the address type field and press to display both the order-from and remit-to addresses.
5. Type vsu in the activity column next to your desired vendor and press to access the Vendor Setup (VSU) screen.
6. Type chge over your paying entity in the pay entity field to indicate a change to the file.
7. Type the vendor name in the vendor name field.
8. Type your four-digit telephone extension and your first name in the short name field. Delete any remaining characters.
  


If your phone number's first three digits are 733, type your four-digit extension only. If your phone number's first three digits are 715, type 5 followed by your phone extension (e.g., 54562mary).

If your phone extension begins with any other combination, type additional identifying information in the opt address 1 or opt address 2 field. For example, you could type your entire phone number plus area code. Remember to include a note to indicate that this is your information and not the vendor's information.

9. Type the information that has changed in the address lines fields and press . The only changes that will be typically made are to the vendor number and/or vendor name.
10. The system displays the following message: VENDOR HAS BEEN ADDED TO THE SYSTEM, HIT ENTER!!
11. Press to complete the change request.
12. Fax or mail to the OSC NCAS Help Desk a copy of the first or second B notice and the Form W-9, SSA Form 7028, or IRS Letter 147C.