NCAS

Expenditure Accounts - Intragovernmental Transactions (COA)

This account group consists of operating transfers, reimbursements, residual equity transfers and transfers of appropriations (Appropriation Carryforwards).

5380XX Statewide Operating Transfers
538010 Flexible Spending Account Savings Transfer
Effective 7/1/2007 account 538010 is no longer valid. Use account 531576 which replaced account 538010.
538030 Fine/Penalty/Forfeit - Transfer
To record the operating transfers of fines, penalties, and forfeitures for the LEAs.  Universities and other component units should NOT use this transfer account; this account is for use by the primary government agencies only. For monthly reporting, the account is reported with other 538xxx transfers-out on the BD701 report. However, beginning in fiscal year 2011, for year-end GAAP financial reporting, instead of being combined with other transfers-out, account 538030 will roll with the “Fees, licenses and fines” revenue caption.  This is to reflect the fund reclassification of civil fines and penalties transactions to Agency Fund transactions on GAAP basis.  This is brought about by the implementation of GASB 54 effective for fiscal year 2011. 
538040 Disaster Relief Reserve - Transfer Out
538041 Budget Shortfall Transfer (Use only as required by OSBPM)
538043

Legislative Mandated Transfer
To be used by primary government agencies only for transfers to other funds within the primary government.  This account should not be used for transfers to universities or other component units; the 536xxx accounts should be used. Universities and other component units should not use this account, but use “535923 Legislative Mandated Transfer-Nonoperating expense” instead.

538044 Transfer to Reimburse Appropriation for Payroll
This account is to be used to record the tranfer of appropriation that covered payroll cost that was funded by ARRA stabilization funds.
538045 Interfund Borrowing
To record the transfer out for interfund borrowing. This account must be zeroed out during the 13th period by offsetting against the 438046 Interfund Borrowing Repayment transfer in.
538046 Interfund Borrowing Repayment
To record the transfer out for the repayment for interfund borrowing. This account must be zeroed out during the 13th period by offsetting against the 438045 Interfund Borrowing transfer in.
538070 Transfer to Project Reserve Budget Code
To account for the transfer of cost savings on a capital project to the statewide Project Reserve budget code. This account is valid only for primary government agencies; it is not valid for universities and other component units. Universities and other component units should record amounts reverted to the project reserve budget code in account 535926 Reversion of CI to project reserve.
538071

Transfer To Statewide Contingency Reserve
To account for the transfer of funds appropriated for contingency by SL 2011-145 (sect. 20.4(a)). This account is valid only for primary government agencies and is not valid for universities and other component units. Universities and other component units should record amounts transferred the contingency reserve budget code in account 535927 Component unit transfer to Contingency Reserve.
538080 Transfer to Budget Code 19050
To account for the transfer of unexpended, unencumbered IT project funds to budget code 19050 for all IT projects that have been implemented and closed out or abandoned in accordance with GS 143C-1-2(b)(iii). This account is valid only for primary government agencies; it is not valid for universities or other component units.

5381AA Agency Operating Transfers

    Legally authorized transfers of financial resources from a fund designated to receive revenues to a fund that is authorized to spend the money and incur the expenditures. These transfers may occur within the same GASB fund, budget fund or different funds and within the same department or between different departments. Reimbursements for services by other state agencies through internal service funds are not transfers.

5382xx Statewide Reimbursements

The 5382xx Statewide Reimbursement accounts may be used by either governmental or proprietary funds including universities unless noted otherwise. However, for universities and proprietary funds, the accounts are only valid for cash basis monthly reporting, and for year-end GAAP reporting the 5382xx account balances must be reclassified to the appropriate expense accounts and be zero at June 30.  Only governmental funds may have balances at June 30 in the 5382xx accounts, and for GAAP reporting these balances roll to the Reimbursements caption to offset expenditures. For cash basis reporting for all fund types, on the BD701 Report, the 5382xx reimbursement accounts are grouped with the 43xxxx revenue accounts.
538210 Reimbursements - Employee on Loan
538220 Reimbursement - Dual Employment
Used by the employee's agency to record the receipt of funds paid by another agency for that employee's work in excess of the normal 40 hours.
538223

Reimbursement - ARRA Billing
To record the receipt of funds from OSBM for ARRA billing rate administrative oversight costs. it is a contra account that will carry a credit balance. It will be shown with revenues for cash basis reporting on the monthly reports, but for GAAP basis will roll with other reimbursements to reduce expenditures. This account should be used only as directed by OSC, OSBM, or the Office of Economic Recovery and Investment.
538230 Reimbursement for Contracted IT Personal Services Expenditures
538231 Reimbursement for Software Expenditures
538232 Reimbursement for Hardware Expenditures
538233 Reimbursement for Data Processing Supplies Expenditures
538234 Reimbursement for Telecommunications/Networking Services
538235 Reimbursement for Mainframe Services Expenditures

5383AA Agency Reimbursements/Refunds of Prior Year Expenditures or Receipts

    This account is a contra-expense account to record reimbursements. A reimbursements arises when one fund (the reimbursed fund) pays the expenditures or expenses of another fund (the reimbursing fund) with the understanding that the reimbursing fund will at a later date make an appropriate payment to the reimbursed fund. When the reimbursed fund receives the payment, the receipt of funds is to be recorded in this account. This account is also used to record refunds of prior year expenditures or receipts. Internal service fund cost adjustments that cross fiscal years should be recorded in this account.

    The 5383AA Agency Reimbursement accounts may be used by either governmental or proprietary funds including universities. However, for universities and proprietary funds, the accounts are only valid for cash basis monthly reporting, and for year-end GAAP reporting the 5383AA account balances must be reclassified to the appropriate expense or revenue accounts and be zero at June 30.  Only governmental funds may have balances at June 30 in the 5383AA accounts, and for GAAP reporting these balances roll to the Reimbursement caption to offset expenditures. For cash basis reporting for all fund types, on the BD701 Report, the 5383AA reimbursement accounts are grouped with the 43XXXX revenue accounts.

5384XX Agency Nonroutine Transfers (COA)
5384AA Nonroutine Transfer Out

    Nonroutine transfers of equity between funds, for example, transferring of programs, closing out capital projects funds, or transfer of remaining fund equity of a discontinued fund.  This account is for use only by primary government agencies; it is not valid for universities and other component units. Universities and other component units use acct 535925 for closing out and reverting capital projects to the General Fund.

538499

Workers' Compensation Transfer Out

    (Note: Former title, prior to GASB 34 - "Workers' compensation Residual Equity Transfer Out")

University Transfers

This account classification includes: transfer of funds from one fund to another fund within the same institution; transfer of funds from one institution to another institution.

Intra-Institutional Transfers
538500 Mandatory Transfers
538501 Mandatory Transfer Energy Savings Performance Contract Debt Service
538600 Non-Mandatory Transfers
538601 Transfer Out Bond Proceeds 2000
538700 Inter-Institutional Transfers

5388AA Agency Federal Funds Transfer/Receipts

    Accounts used to record revenues from Federal Funds recognized in the Operating Fund and Expenditures of Federal Funds recognized in the Federal Fund. The federal fiscal year is required in positions 10-11 of the account in the federal budget code. Positions 7-9 of the account may include an agency-defined subaccount. This is an optional requirement; zeroes must be used in lieu of detail. The federal fiscal year is optional in positions 10-11 of the account in the operating budget code.

5389AA Agency Carryforward (COA)
538910 Budget Flexibility - For University use only
538920 Deferred Obligations/Receipts - For University use only
538930

Conservation Savings  - For university use only
Energy Conservation Savings pursuant to G.S. 116-30.3B.(a)

538RAA Transfer Out - ARRA Billing Rate

To be used by OSBM only or as authorized by OSC to record the transfer out of funds to central manager agencies for ARRA billing rate administrative oversight costs. It will be shown with transfers out for cash basis reporting on the monthly reports, but for GAAP basis at 6/30, the account balance will be zero.
539000 RESERVED - Multi-Distribution Expense