Under NC General Statute 143-3.2 (a) the Office of the State Controller (OSC) has elected to delegate disbursing responsibility to state agencies, universities, community colleges and local educational units. The terms of the election a re outlined in the Delegation of Disbursing Authority. The Delegation of Disbursing Authority is an agreement between OSC and entity management setting forth the terms and conditions of delegation. OSC has revised the policy associated with the disbursing authority. An entity must adhere to the scheduled monthly and year end close outs to maintain disbursing authority.

Attached is the revised policy and disbursing authority. Review and submit a signed copy to OSC by April 13, 1998. We appreciate your consideration in this matter. If you have further questions please call Amber Young at 9 81-5481.

Under NC General Statute 143B-426.39(1) the uniform accounting system must comply with all legal and constitutional requirements. Attached is IRS Form 8821, Tax Information Authorization which allows the IRS to copy OSC on notice s, penalties and assessments generated by a federal agency on tax information supplied by State entities. Also, the IRS will notify OSC in advance of its intent to examine the financial records of a State entity.

For Form 8821, complete Section 1, Taxpayer information by indicating the name, address, employer identification number of your entity and provide a daytime telephone number where the preparer can be reached. The Form must be signed and dated by the agency head and fiscal officer in Section 7. Please return the completed and signed Form 8821 to OSC by April 13, 1998.

A separate Form 8821, Tax Information Authorization must be completed for each employer identification number assigned to your entity such as GASB 14 related foundations or patient therapeutic wage payrolls. Should your agency no t have a Federal Identification Number, you can obtain one by completing IRS Form SS-4. For further questions, contact Randy Thomas at (919) 981-5488. Thank you for your attention to this matter.