M E M O R A N D U M
 

TO:	Agency Chief Fiscal Officers
FROM:	Edward Renfrow State Controller
SUBJECT:	ACH Vendor Participation Marketing Campaign

Since the state is involved in spending freezes, our office has identified a method to recruit vendors into ACH without incurring the costs of an expensive campaign. We have selected the agency address portion on the stub as an area where we could put a short message about the availability of ACH. The message is as follows:

Since the agency address appears on the face of the check, it is easily visible by the payee. Adding this message to the stub does not require changes from the software vendor. NCAS Check Print Support staff can make this change to your system in about 15 minutes. In most cases, the OSC can remotely access the computer so no on-site visit will be necessary. The support staff will contact your check print staff to schedule an appropriate time to make these modifications.

In order to process payments electronically with vendors, a FAX number or e-mail address is required. Vendors will call the NCAS Help Desk, as it is the Help Desk’s responsibility to maintain trade vendors on the NCAS.

This effort is part of OSC’s continuing contribution to the e-Commerce initiatives outlined in Senate Bill 222. We intend to use this same technology to send payroll stubs to employee’s e-mail, in the near future, funding permitting. We are also working with ITS on a Statewide ACH debit process that will allow agencies with web-based storefronts the opportunity to receive funds via ACH for goods, services and taxes due to the state.

The OSC appreciates your agency’s cooperation in this manner and looks forward to working with you on this challenging project.  If you have any questions, please contact the NCAS Help Desk at (919) 875-4357.