The Office of the State Controller (OSC) has implemented the following General Fund reporting requirements to ensure proper controls over General Fund availability:

a. Electronic Transfers Out – Cash Management Control System (CMCS) screen 22

All transfers out of the General Fund must have a description on Screen 22 stating the intent of the transfer and supporting legal authority.  If a description is not provided the OSC will not process the transfer.  The transfer will be returned through the CMCS to the agency or university.

Effective immediately, OSC requires agencies and universities to submit weekly General Fund projections of receipts and expenditures.  Beginning April 4, 2001 all projections are due on the Wednesday prior to the week reported in the projections until further notice.  The projections for the week of April 9 – 13 are due April 4, 2001.  Follow the instructions and complete the worksheet in the attachment.  Questions on the projection worksheet should be directed to Denise Driver at 981-5496.

c. Approved Requisitions

Payments for expenditures should not be released until the corresponding requisition has been approved.  Review the CMCS for verification of approval.

Your continued support will enable the OSC to report accurate General Fund availability.  For further assistance contact Amber Young at 981-5481 or Melody Tart at 981-5486.

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