• BEACON
• BEST
• Central Payroll
• CJLEADS
• EAGLE
• Electronic Commerce
• Financial Reporting
• Foreign Nationals
• North Carolina Accounting System
• Overpayment and Recovery Audit
• PCI Data Security
• State Cash Management Plan
• State Disbursing
• Statewide Accounts Receivable
• Statewide Central Service Cost Allocation
• Training

NCAS Agencies Debit/Credit Memo Procedures

1. Receive copy of claim with authorized signature from vendor to deduct from the next remittance or apply the credit memo attached.
    
2. Enter debit/credit memo as normal in the NCAS, use the liability account - 211270 A/P Recovery Clearing. This account has been established in the master file. You must set up your company and center.
    
3. You must pay the Office of the State Controller for the amount in this account as soon as you have a balance. You can do so by electronic transfer using OSC IGO vendor number. Go into the 2nd page of the IGO transfer in CMCS and place comment ‘Overpayment Audit 24172’. Be sure to use this liability account when entering an invoice to the OSC. Be sure to include the claim numbers on the remittance line of the A/P Document.
    
4. This liability account should be a zero balance at the end of each month and at the end of the fiscal year.