• State Disbursing
• Cash Management Control System (CMCS)
• Disbursing Accounts
• Federal Funds
• GO Bond and COP Proceeds
• General Fund Monthly Financial Reports
• Tax Compliance
• State General Statutes

Policy: Funding Payroll Accounts Electronically

Policy Area: Cash Management / State Disbursing System
Effective Date:

Authority:
General Statute § 143B-426.37 provides that the State Controller shall administer the State disbursing system and General Statute § 143B-426.39(5) provides that the State Controller shall prescribe the manner in which disbursements of the State agencies shall be made.

Policy:
The Cash Management Control System allows electronic transfer of payroll funds through a requisition of funds from budget codes and/or university institutional trust fund accounts to State payroll accounts. The electronic process accomplishes three major goals: 1) to comply with the Federal cash management legislation that requires the State to draw on payday any federal funds that cover payroll 2) to eliminate the writing of warrants to another State agency or for deposit into another disbursing account and 3) to eliminate the possibility of loss or delay in making the payroll payment.

Procedure:
For agencies/institutions who utilize a separate payroll disbursing account with the State Treasurer:

• Key an X in the space to the left of your payroll disbursing account number on the requisition for funds.
• When CMCS is updated the requisitioned amount is automatically deposited into your payroll disbursing account.

For agencies/institutions who utilize Central Payroll:

• Key an X in the space to the left of Central Payroll's disbursing account number 2-000-099 on the requisition for funds.
• When CMCS is updated the requisitioned amount is automatically deposited into Central Payroll disbursing account. Central Payroll is notified of the deposit through on-line inquiry to CMCS.