• State Disbursing
• Cash Management Control System (CMCS)
• Disbursing Accounts
• Federal Funds
• GO Bond and COP Proceeds
• General Fund Monthly Financial Reports
• Tax Compliance
• State General Statutes

Policy: Expenditures in Emergency Situations

Policy Area: Cash Management / State Disbursing System
Effective Date: October 25, 2005

Authority:
General Statute § 143B-426.37 provides that the State Controller shall administer the State disbursing system and General Statute § 143B-426.39(5) provides that the State Controller shall prescribe the manner in which disbursements of the State agencies shall be made.

Policy:
State agencies are often required to deploy employees to areas affected by disaster whether caused by nature or event. State agencies must be prepared to provide employees with food, lodging and other applicable subsistence in situations where basic necessities are not available. The state agency shall use the state administered procurement card for purchases to the fullest extent possible. The procurement card is accepted similar to VISA and MasterCard nationwide. The procurement card transactions are reconciled monthly and provide sound internal controls over purchases. The procurement card is administered by the NC Department of Administration. All policies established shall be followed.