State Disbursing

Disbursing Accounts

For support please contact OSC Support Services:
(919) 707-0795 or OSC.Support.Services@osc.nc.gov

The State Controller administers the State disbursing system by authorizing state agencies, through execution of a Delegation of Disbursing Authority, to make expenditures through a disbursing account maintained with the State Treasurer. Cash availability in agency disbursing accounts is controlled by the State Controller through the operation of the Cash Management Control System (CMCS). Once an agency creates a check-write to pay vendors, it submits a requisition through CMCS requesting the State Controller to transfer funds from its budget code(s) to its disbursing account.

The State Treasurer’s publication Banking Services Handbook should be referenced for guidelines associated with the operation of disbursing accounts. Topics include stop payments, positive pay, stale dates, forgeries, and check stock specifications, etc.

Following are links to CMCS, policies, procedures, forms, State Statutes, reports, training, the Banking Services Handbook and related resources.

Policies
Delegation of Disbursing Authority
General Fund Projected Cash Requirements
Distribution of Payroll Warrants Drawn on the State Treasurer
General Fund Requisition for Funds
Funding Payroll Accounts Electronically
Expenditures in Emergency Situations

Forms
Delegation of Disbursing Authority (Agencies and Universities)
Delegation of Disbursing Authority (Community Colleges)
Delegation of Disbursing Authority (Local Education Authorities)
General Fund Cash Flow Requirements Workbook