The agency or enterprise system, having met the Reporting Entity and Financial Impact criteria for inclusion in NCAS, will determine the method of inclusion as follows.

The agency or enterprise system is included as a primary user of NCAS if:

• Agency system functionality is met by the existing core systems of the NCAS or is added to the core system functionality after a determination that it would be desirable for this functionality to be included in the NCAS Model for application at multiple agencies.
• Agency system is of sufficient complexity and criticality to warrant inclusion in the core systems of the NCAS and meets the test of core cost/benefit analysis, which includes:  overall costs to implement, system enhancement and maintenance costs in time and materials, and statewide information access and reporting costs.

• Agency system functionality is not met by the existing core systems of theNCAS, this functionality is determined to be unique to one agency, and is further determined not to be cost effective for inclusion in the NCAS primary core software.
• Agency system is not of sufficient complexity and criticality to warrant inclusion in the core systems of NCAS and fails the test of core cost/benefit analysis, which includes:  overall costs to implement, system enhancement and maintenance costs in time and materials, and statewide information access and reporting costs.

• NCAS policies and procedures as documented in the NCAS Systems Information Guide (SIG) will guide the system functional business design;
• The FSMP requirements (and subsequent updates) will guide the system functional and technical designs;
• The data structures of new or replacement systems will mirror the NCAS data structures and codes to meet the uniform information and reporting requirements more efficiently;
• Secondary user system projects, in the absence of a direct OSC project management role, will minimally provide the OSC with periodic progress reports documenting key functional design, development, and implementation milestones and the OSC will review these for adherence to NCAS requirements; and
• Secondary user system projects will continue to meet the IRMC strategic technical architecture guidelines and project management reporting requirements.