Application of the Inclusion Criteria  
The definitions contained above should assist the OSC and the agencies in determining the proper role and supporting software for new or replacement systems (and subsystems) in the NCAS financial and business environment.  These criteria, while conceptual in nature, have already been applied in a practical, real-world setting.  The OSC and the North Carolina Department of Transportation (DOT) undertook a joint study of the DOT fiscal system requirements in anticipation of the start of a multi-year project to replace the major DOT fiscal systems.  Application of the inclusion criteria produced the following results:

• The NCAS policies, procedures and uniform statewide information requirements can be effectively applied at the DOT;
• The DOT has unique business requirements, primarily related to project management and work order accounting functionality that is necessary throughout the entirety of the DOT fiscal process, and these requirements are not found at other agencies;
• While it was technically possible to modify the NCAS/Geac software version, this undertaking did not meet the cost/benefit test, and therefore DOT is in the process of acquiring new software to meet its unique business requirements;
• The DOT is undertaking a project under its management control to implement a new fiscal system at the DOT, with the OSC maintaining its statutory relationship with DOT and providing consultation relating to NCAS requirements; and
• DOT reports monthly to the OSC on the progress of the project as well as having the OSC serve on its project management executive and steering committees.
• Department of Correction (DOC) has unique needs with its Enterprise Operations that may require a new system to support its manufaturing area.  They are currently conducting a study to document requirements.  This could lead to DOC becoming an interface agency.  A new system at DOC could also provide opportunity for OSC to model a new NCAS in conjunction with DOC's sytem initiative.  All possible options are being explored by the OSC as it counsels DOC in this project.