BEACON Web-Based Training

Create New Substitution

Lesson 6

IMPORTANT NOTES:

For most substitutions, you will use the Daily Work Schedule option rather than the Work Schedule Rule.

For long-term substitutions, the Work Schedule Rule selected determines the substitute employee's pay rate for all hours worked in each 24-hour period within the From and To dates.

For example, if one of your employees will be substituting for another employee on the night shift or weekend days at a higher pay rate for two weeks in a row on Wednesdays, Fridays, and Saturdays, you would create six separate daily substitution records since this is not a long-term continuous substitution.

In our previous example, if Barbara works her regular part-time hours during the day on Monday, May 5th, and comes back to work the night-shift that Monday night, she will be paid at the higher rate for all hours on Monday, May 5th. This extra pay is correct for Monday, but you should make sure that the substitution dates do not span any other days when the substitute employee is not scheduled to work the extra higher-paid shift. In this example, we made sure that the begin and end date for the one-day substitution was May 5th so Barbara will get paid her regular daily part-time rate for Wed., May 7th and Monday, May 12th, her last two days on day shift for the summer. We created a separate substitution with the begin date of May 13th for her long-term summer switch to night shift.

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